- Library Automation
A well equipped library
with a facility to access information easily and accurately by its users is of
great importance in Kendriya Vidyalayas in the present scenario. In this regard
Automation of Library with a latest and user friendly software is an
unavoidable requirement.
Automation of Library
means computerizing all the transactions of the library in order to discharge
the library services with speed and accuracy.
The process of automation was completed in January, 2012. The
formal inauguration was done by our Principal on 04-01-2012, by issuing a book
to a student of VII C, using the bar coded library card and barcode reader.
The process involved in Automation
1. Selection and
procurement of software.
2. Data Conversion
3. Classification
4. Bar coding
5. Spine Labeling
In KV No 2 Kasargode the
software used is e-Granthalaya
Address: National
Informatics Centre, Dept of IT, Min Of Communications&IT, Govt of India,
A-Block, CGO Complex, Lodhi Road, New Delhi – 110003, Ph
:011-24305487/24360567.
- Class Number (As per Dewy Decimal Classification)
- Barcode Number (Conversion of Accession Number into a
computer readable format)
- Spine Label (Contains Class number and first three
letters of Author’s name and Title)
Barcode label and spine
label is printed and the same is pasted in each book and books are arranged in
the shelves according to the Class Number.
Advantages
- Information retrieval is very easy .The students and
teachers can search a book by using the search options like search by Author, title,
accession number, price, subject or by keywords.
- If a particular book is issued, the software will
display the name of the person issued, the date of issue and return. In
that case, reserving
that particular book is also possible.
- The circulation of books has become an easier and
quicker process as all the users are provided with a bar coded library card.
- Any sort of reports can be
generated. For example: Issue details,
subject wise list etc.
- Stock verification has become an easier and quicker process. Normally it
takes two or more weeks to complete it by a group of staff members. Now
within a day we can do it most accurately.
- No need to purchase a separate Barcode Printer and a
separate DDC schedule as the software itself generates it. Only one Laser Printer and barcode
reader is needed.
All these above facts
vividly prove the dire need of Automation in a prestigious institution like
Kendriya Vidyalayas.
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